TO RECEIVE THE DIRECTORS’ REPORT AND ADOPT THE SERVICE CHARGE TRUST ACCOUNTS FOR YEAR ENDING 25TH DECEMBER 2014 The Chairman presented his diary report of all the events and all the work undertaken during the year and thanked all those members who had assisted and helped out with various tasks during the year. The Managing Agent referred to the Directors’ Report contained in the dormant company Balance Sheet and confirmed the company
was up to date with its statutory duties and in good standing. Mr Orlik presented the Service Charge Trust accounts for the year ending 25th December 2015 as previously sent out to the members
and confirmed the accounts had been certified by the accountant.
He advised that following the increase of service charge for the last financial year, there was an increase of
approximately £1,300.00 in the closing balance which was £6,985.88. Depending on the Members maintenance requirements for
the current year there would be a possibility of no increase for the current year. He reminded Members that the target reserve amount
was £12,000.00
Mr Phillips raised a question over the approximate £1,000.00 cost of garden electrical repairs. The Managing Agent would send a copy of the invoices to Mr Phillips.
It was proposed by Mrs P Sanders-Jolliffe, seconded by Mrs G Zinnes and resolved, that the Directors’ report be received and the accounts be approved and adopted. All in favour. THE ELECTION OF DIRECTORS Mr Orlik was asked to administer the election of Directors
Mr Phillips opened the discussion explaining that he didn’t think that the election was a very fair and democratic process. He felt
that other Members should be elected as Directors to represent other groups at Wellington Court. He had submitted a resolution to the
Managing Agent/Registered Office of the Company but that nothing had happened. Mr Orlik advised that as the proposed resolution did not
conform to the requirements of the articles of association of the company it had not been included. A lively debate followed. Some years
previously the car park had been significantly upgraded by the Lessees themselves and a lady present enquired whether, contrary to what Mr Phillips had indicated at the start of the project, he had paid his share of the costs. Mr Phillips confirmed that he had paid his share. Mr Phillips was given a further opportunity to explain his proposal to the Members present, but had nothing further to add.
Mr Orlik confirmed that Mr C C R and Mrs J M S Jolliffe tendered their resignation and intimated their willingness to continue to serve as directors and asked if there were any other nominations.
It was proposed by Mrs Armstrong, seconded by Mr Sanders-Jolliffe and resolved that both Mr CCR Jolliffe and Mrs JMS Jolliffe be re-elected
to serve as directors
There were no other nominations THE APPOINTMENT OF THE ACCOUNTANTS TO CERTIFY THE SERVICE CHARGE TRUST ACCOUNTS Mr Orlik advised that Moore Stephens had charged £288.00 for certifying the 2015 accounts.
It was proposed by Mrs Armstrong, seconded by Mrs O’Rourke and resolved, that Messrs Moore Stephens Chartered Accountants, be
reappointed to certify the 2016 service charge trust accounts. THE MAINTENANCE OF THE BUILDINGS AND GROUNDS AND TO CONFIRM THE 2016 SERVICE CHARGE; Mr Orlik advised that at the start of the current financial year there was £6,985.88 in the service charge fund & arrears of £2,372.00
Nearly all the arrears had been collected, hence the opening balance could have been approximately £9,000.00.
The redecoration of the coach house, 16 & 17 and garages had last been carried out in 2012. Hence 2017 was the next scheduled
occasion. Following discussion it was agreed to inspect and redecorate any of the window cills of the properties, particularly to the south side that would not lat another year. The cost of the redecoration had cost £5,439.00 in 2012. No quotations had yet been obtained for the work
but it was estimated that the cost could exceed £6,500.00 in 2017.
Currently fence repairs were about to be completed behind 12 and 13 Mr Phillips offered to liase with the neigbour to assis with the work.
A brick pier to the beach required about 30 bricks rebuilding which would be undertaken shortly. The gutter high up above Flat 5 of the main building had a leaking joint. Access would be a problem. Currently the view was to use a cherry picker type access platform in dry weather
and the contractor was being asked whether this was possible. The last resort would be to erect scaffolding. The re-pointing of the failed pointing on the west side of the main building had been discussed at previous meetings and it now really had to be attended to. It was hoped
to address the pointing in the middle section of the wall would cost about £1,000.00. Mrs Armstrong reported a leak in her garage that required investigation. The roof of garage number one was leaking and an initial quotation of £2,160.00 plus VAT had been obtained from Tim Knight
Roofing Services Ltd. At least one alternative quotation would be obtained prior to commencing with the work. The budget was discussed Expense
Buildings Insurance £3,112
Management/Co Secretary Fees £2,496
Accountants Fees £ 288
Company Costs £ 100
Water £ 250
Electric £ 400
Fire Alarm/Extinguishers £ 350
Cleaning £1,000
Grounds maintenance £1,500
Repairs & Contingencies £2,000
Fencing £ 650
Window repairs £1,000
2015 Re-decs £4,204
Reserves £3,000
Total £20,350
It was proposed by Mr Purse, seconded by Mrs Sanders-Jolliffe and resolved unanimously that the 2016 service charge
be set to raise a service charge of £20,350.48 the same for the previous year. | 
